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Privacy Policy

On Your Own Time is committed to protecting and respecting your privacy.
 

This Policy describes what personal information we collect from you and how we process your personal information.
 

Personal Information We Collect from You

 

  • We will collect any information you provide to us when you use our website to post profiles and jobs; when you contact us and provide your email address or when you phone us, we will process your phone number and other information you may provide in relation to your request. Information or personal information you share with us when completing our profile forms is in your discretion. If you contact us, we will keep a record of that correspondence.

  • We collect information that you provide to us directly, including contact information, such as first name, last name, e-mail address, telephone number, previous job titles and company names, when you visit our website or if you are a customer or prospective customer. We use the information you provide to deliver our products and services, to send you information that you request or to contact you to provide additional information on our available products and services.

  • We will collect personal information on your visits to the Website including, but not limited to, traffic data, location data, date and time of the access to the website, weblogs, your device, browser, and other communication data and the resources that you access. Our collection of this personal information will make your visit to the Website easier in the future as we will be able to suggest content that is relevant to you based on the location you access the Website from.

  • We may automatically process some technical data such as your Internet Protocol (IP) address to identify what companies have interacted with the website. This processing only identifies a company name and will not be used to identify an individual.

  • When you use our online services, we also store cookies as set out in more detail in our Terms of Service Policy

  • We will keep your information for one year after last contact.


 

How We Use Your Personal Information

 

Your personal information will be collected and managed by us for the following purposes:

  • To respond to your request, questions or provide information when you contact or make requests from  us.

  • To keep you informed about our services.

  • To establish, manage or strengthen our relationship with you and your organization (if you are a customer or prospective customer).

  • To send you direct marketing via e-mail, messaging, phone, or social media. You may opt-out of receiving future marketing communications at any time in both cases.

  • To send you other information - such as On Your Own Time upcoming events or newsletters - that may be of interest to you.

  • To identify what companies (legal entities, not individuals) have interacted with the website.

  • To best tailor Content and resources according to your preferences.

  • To help us create, publish, and improve the Content that is most relevant to you.

  • To ensure that the Content provided through the Website is presented in the most effective manner for you and for your device.

  • To further develop and improve the Website and systems to better serve you.


Legal Basis to Process Your Personal Information

 

Our use of your information as described above is permitted by applicable data protection law because:

 

  • When you use our forms or sign up to receive our newsletters or alerts, the use of your personal information is based in your consent; or  

  • If you actively choose to submit an inquiry or request or contact us by any means, we will use the information you provide to respond to your request (consent based); or 

  • It is necessary for our legitimate interests in pursuing the purposes set out above, and such interests in each case not being overridden by your privacy interests; or 

  • In some cases, it is necessary to meet our legal or regulatory responsibilities, or for establishing. exercising or defending legal claims, such as disclosures to authorities, regulators, or government bodies; or 

  • In some cases, necessary for the performance of a task carried out in the public interest and, when we use special categories of personal information, necessary for establishing,  exercising or defending legal claims or where the processing relates to personal information manifestly in the public domain; or 

  • Necessary for the performance of a contract to which you or your organization is party and manage and build the relationship between the parties; or

  • in some circumstances, it is processed also with your specific consent which we obtain from you when you opt-in to receive marketing communications and news via email. 

 

We do not make any automated decisions solely including profiling, which produces legal effects concerning you or similarly significantly affects you.


How Long We Store Your Personal Information

 

The information we collect related to your visit to our website (for example: traffic data, location data, date and time of the access to the website, weblogs, your device, browser, and other communication data and the resources that you access) for web analysis purposes is only kept on an aggregated level. This means that once collected, this information is combined with other related information in a way that it is no longer possible to identify the person to whom it relates to anymore.

In particular as we are processing the IP address to identify what companies (legal entities, not individuals) have interacted with the website, this information is stored for 14 days only for operational/troubleshooting purposes.

When you use our forms or sign up for newsletters, events or get information from us, we will keep your information for one year after last contact.

The retention periods of your personal information depend on the respective purpose the data are processed for and the relevant jurisdiction. If we are providing any type of services to your company, we will keep your information for seven years after the end of the relationship of the legal entities in order to comply with applicable statutory retention laws.

However, we may keep your information for the longer of the period required in order to meet our legal or regulatory responsibilities (for example, for establishing, exercising or defending legal claims or compliance cases).  


Marketing Communications

 

We will only send marketing communications to you, as an individual, if you have consented to us doing so.

To receive marketing or promotional communications, you can opt-in by checking the relevant box located on the form on which we collect your data.

B2B Communications


We process your data within the scope of an existing business relationship with you or your company either (i) because we have an agreement with you (or are considering entering into an agreement with you); or (ii) because it is in our legitimate interests for the conduct of our business activities (for example, to communicate with you in a 'business to business' capacity in order to promote our products and services that we believe will be of interest to you or your company).

We may obtain contact information from public sources, including content made public at social media resources, to make an initial contact with a relevant individual at a client or other company. When we can legally do so, we may augment your information in order to assure that it is accurate.

In other circumstances, we will only send marketing communications to you, as individual, normally by email where you have consented that we may do so.

Marketing communications via e-mail sent to individuals at our clients/companies with whom we want to develop or maintain a business relationship are sent in accordance with applicable electronic and marketing communications laws. 


You may easily opt out of receiving any further marketing communications at any time by clicking the ‘unsubscribe’ or ‘opt-out’ function in emails we send to you. In addition, you can also exercise your opt-out right at any time by contacting us (please indicate the marketing communications you would like to opt out of receiving in the Request Details field).


Sharing With Third Parties

 

To facilitate our efficient use of your information, and to provide you with the content and/or resources, we disclose your information to third parties. However, this disclosure will only occur in the following circumstances:

  • To government or law enforcement authorities if we determine in our sole discretion that we are under a legal obligation to do so.

 

IP Addresses and Cookies

 

We may automatically process some technical data such as your Internet Protocol (IP) address to identify what companies have interacted with the website. This processing only identifies a company name and will not be used to identify an individual.
We also use your IP address to track traffic flows and to make our websites easier for you to use and to better understand how our website is used.
We collect operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns and does not identify you or any individual.
For the same reason, we obtain information about your general internet usage by using a cookie file which is stored on your device. Cookies help us to improve the Website and to deliver a better and more personalised content. For more information about our use of cookies on the Website, please refer to our Terms of Service

You can prevent your browser to store cookies in your browser settings and you can delete the cookies from your device at any time via the browser settings.
If your computer is shared with other people, we advise that you do not select the ‘remember my details’ option when that option is offered by the Website.


Where Your Personal Information Is Stored and Processed

 

We endeavour to take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Policy.

Data Security

 

Although we will do our best to protect your personal information, you should be aware that the transmission of information via the internet is not completely secure and we cannot guarantee the security of your personal information transmitted to the Website or any third party; for this reason, any transmission is at your own risk. We will use strict operational procedures and adequate, technical and organizational security measures to prevent any unauthorised access, change, deletion or transmission of this personal information.

Your Rights. How You Can Access, Correct and Delete Your Personal Information

 Under applicable data protection laws, you have the following rights:

  • Right to access and obtain a copy of your personal information: You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you may have access to your personal information and to certain information about how it is processed. In some cases, you can ask us to provide you with an electronic copy of your information. In some limited circumstances, you also have the right to request portability of your personal information. 

  • Right to correct your personal information: If you can demonstrate that the personal information we hold about you is not correct, you can ask that this information is updated or otherwise corrected. 

  • Right to be forgotten/have personal information deleted: In certain circumstances you have the right to have your personal information deleted. You may make such a request at any time however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law On Your Own Time determines that your request to have your personal information deleted must be granted, On Your Own Time will do so without undue delay. 

  • Right to restrict or object to the processing of your personal information: In certain circumstances you have the right to obtain restriction of the processing of your personal information, or to object on certain processing thereof on grounds relating to your particular situation. 

 

You may click  complete and return the form below to exercise your rights.

 

To the extent our processing of your personal information is based on your consent, you also have the right to withdraw your consent and opt-out from receiving further communications by following the unsubscribe instructions in each email. However, you must understand that withdrawing your consent will not affect the lawfulness of any processing based on your consent before the receipt of such withdrawal, nor further processing of the same data under other legal basis such as contract or compliance with a legal obligation to which On Your Own Time o is subject.
You can also lodge a complaint about our processing of your personal information with the data protection authority of your habitual residence, of your place of work, or of an alleged infringement of your rights).


Changes to this Policy

 

The terms of this Policy may change from time to time. We shall publish any material changes to this Policy through appropriate notices either on this website or contacting you using other communication channels.

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